Company Secretary

Company Secretary
Intertrust, Dublin
Hybrid, 37.5h/week
Key Responsibilities:
Manage a portfolio of regulated entities with varied structures.
Ensure ongoing compliance from a company secretarial perspective.
Assisting with organising, convening (including the preparation of board packs) and attending client board and committee meetings both in person (on and off-site) and virtually. Drafting detailed agendas, minutes and action item lists and circulating same to clients in a timely manner.
Ensure companies satisfy their statutory filing obligations including beneficial ownership and annual return requirements with the CRO and Central Bank, where relevant.
Maintain statutory books and the management of files.
Liaise with clients and colleagues across the firm and other external stakeholders.
Arranging for document execution and liaising with intermediaries for the safe delivery of such documents within a quick turnaround.
Completing KYC processes and preparing documents.
Notarisations, apostilling and consularisation.
Performing other company secretarial functions from time to time, as may be required.
Key Competencies:
Bachelor’s degree with a minimum 2:
1 grade in a Legal, Finance or Business degree or similar.
Minimum 3 year experience (which can include work placement) within legal/financial sector or similar office environment required.
Excellent attention to detail essential.
Excellent written and oral communication skills.
IT Literate with an emphasis on Word and Outlook.
Ability to cope with a busy workload.
Ability to agree and meet deadlines.
Able to use good judgment to make sound decisions.
Good planning, co-ordination and organisational skills.
Ability to work effectively as part of a team while also comfortable working on own initiative.
Energetic, enthusiastic and enjoys working in a strong team environment.
Interest in company secretarial and compliance matters.
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