Site Receptionist/Administrative Assistant

Cadence design systems - Cork
new offer (19/09/2020)

job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.
Job Overview:
The Receptionist/Administrative Assistant is responsible for reception duties, both telephone &
face to face along withensuring the site runs smoothly with adequate supplies.
This role also involves the completion of all administrative tasks such as visitors? logs, raising of PO?s, etc. in an accurate &
timely manner
Job Responsibilities:
Maintain the front desk &
reception areas as wellas the external meeting room / conference room
Telephone answering, message taking, referral to appropriate Business Units / Functions
Helping maintain workplace security by issuing, checking &
collecting badges as necessary &
maintaining visitor logs.
Provide general administrative duties to include, but not limited to, invoicing, general correspondence, creating fliers and forms, etc.
Maintenance of Correspondence;
collecting &
recording of mail in, stamp &
post outgoing mail, print emails.
Monitor / manage room bookings for meetings &
site communication sessions
Reserve space in the building communal areas when needed
Purchasing kitchen &
office supplies along with the maintenance of relevant logs
Ordering and managing couriers
Photocopying, faxing, shredding, laminating, filing, archiving
Liaise with landlord &
building administration
Ordering of taxis for visitors &
maintaining relevant log
Raising purchase requisitions for services &
supplies for the site
Health &
Safety Representative for the Site
To be part of the of the Cadence Cork team
Other duties as required by the Director of Facilities and real Estate EMEA
Job Qualifications:
Prior experience as a receptionist or in related field along with experience in administrative duties within a fast paced, multinational environment
Excellent written and verbal communication skills
Competency in Microsoft applications including Word, Excel, and Outlook
Excellent time management skills
Ability to maintain accurate relevant records
Able to contribute positively as part of a team, helping with various tasks as required.
Additional Skills/Preferences:
First Aider Qualified
Additional Information:
Cadence is committed to equal employment opportunity and employment equity throughout all levels of the organization. We strive to attract a qualified and diverse candidate pool and encourage diversity and inclusion in the workplace.
We?re doing work that matters. Help us solve what others can?t.

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Site Receptionist/Administrative Assistant

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